Privacy Policy
Effective Date: May 2026
At SubZeroParts.com, we take customer privacy seriously. This Privacy Policy explains how we collect, use, store, share, and protect personal information when you visit our website, place an order, request compatibility help, contact our support team, or use our services.
By using our website or submitting information to us, you agree to the practices described in this Privacy Policy.
1. Who We Are
SubZeroParts.com specializes in genuine OEM replacement parts for Sub-Zero, Wolf, and Cove appliances.
This Privacy Policy applies to information collected through our website, order forms, contact forms, email communications, customer support interactions, and related service tools used to process orders and respond to customer requests.
2. Information We Collect
We may collect personal information that you provide directly to us when you place an order, request support, submit a contact form, ask for compatibility help, request a return, or communicate with our team.
This information may include:
Name
Email address
Phone number
Billing address
Shipping address
Order details
Payment-related transaction information
Part numbers
Appliance model numbers
Appliance serial numbers
Photos or files you choose to send us
Return or warranty-related information
Messages, emails, and customer support communications
3. Technical Information We May Collect
When you visit our website, certain technical information may be collected automatically by our website platform, analytics tools, security tools, payment providers, or other service providers.
This information may include:
IP address
Browser type
Device type
Operating system
Pages visited
Referring website or search engine
Approximate location data
Date and time of website activity
Cookie and session information
This information helps us operate the website, improve performance, detect technical issues, support fraud prevention, and better understand how visitors use our website.
4. How We Use Your Information
We use personal information to operate our business, process orders, provide customer support, and improve our services.
We may use your information to:
Process and fulfill orders
Ship products to customers
Send order confirmations and tracking updates
Respond to customer inquiries
Review part compatibility
Process returns, refunds, exchanges, or claims
Communicate about damaged, delayed, lost, or incorrect shipments
Maintain accurate order and support records
Improve our website, services, and customer experience
Prevent fraud, unauthorized transactions, or misuse of our website
Comply with legal, tax, accounting, shipping, customs, or regulatory obligations
5. Compatibility and Support Information
Many Sub-Zero, Wolf, and Cove replacement parts are model-specific, serial-number-specific, or version-specific.
If you contact us for compatibility help, we may ask for appliance information such as model number, serial number, part number, photos of the appliance label, and photos of the old part.
We use this information only to help review compatibility, support your order, reduce incorrect purchases, and provide better customer service.
If you need help verifying a part before ordering, please contact our team.
6. Payment Information
Payment information is processed through secure third-party payment providers. We do not store full credit card numbers on our own systems.
Payment providers may collect and process payment details, billing information, fraud-prevention data, and transaction records in accordance with their own privacy and security policies.
We may receive limited payment-related information such as transaction status, payment confirmation, refund status, chargeback information, billing contact details, and partial card information when needed for order support, refunds, accounting, or dispute resolution.
7. Service Providers We Use
We may use trusted third-party service providers to help operate our business, website, order processing, communications, shipping, payments, analytics, customer support, and security.
These providers may include:
Website hosting and website platform providers
Payment processors
Shipping carriers and shipping software providers
Email and communication providers
Customer relationship and service management tools
Analytics and website performance tools
Fraud prevention and security tools
Accounting, tax, and compliance service providers
For service scheduling, customer communication, and operational support, we may use reliable business software providers such as Workiz.
Service providers are allowed to use personal information only as needed to provide services to us or as otherwise permitted by their own applicable policies and legal obligations.
8. Sharing of Information
We do not sell personal information to marketing agencies or unrelated third parties.
We may share information when necessary to operate our business, fulfill orders, provide support, or comply with legal obligations.
We may share information with:
Payment processors for payment and refund processing
Shipping carriers for delivery and tracking
Service providers that help us operate our website and business systems
Customer support and communication tools
Accounting, tax, or compliance professionals
Insurance providers or carriers when processing shipping claims
Authorities, regulators, or legal parties when required by law
We may also use order records, communications, tracking information, delivery confirmation, return inspection results, photos, and transaction data to respond to disputes, chargebacks, fraud claims, legal requests, or policy enforcement matters.
9. Data Storage and Protection
We take reasonable steps to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.
Security measures may include:
Secure third-party platforms
Access restrictions
Password-protected systems
Encrypted connections where available
Limited access to customer data based on operational need
Internal procedures for handling customer information
No method of internet transmission or electronic storage is completely secure. While we work to protect your personal information, we cannot guarantee absolute security.
10. Data Retention
We retain personal information for as long as reasonably necessary to process orders, provide support, maintain business records, comply with legal and tax obligations, resolve disputes, prevent fraud, and enforce our policies.
Order records, payment-related records, shipping records, customer communications, return records, and dispute records may be retained as needed for business, accounting, tax, legal, warranty, fraud-prevention, and customer service purposes.
11. Cookies
Our website may use cookies and similar technologies to improve user experience, support website functionality, understand website traffic, remember preferences, analyze performance, and help provide a secure shopping experience.
You can choose to decline or disable cookies through your browser settings. Some website features may not work properly if cookies are disabled.
12. Analytics and Website Performance
We may use analytics or website performance tools to understand how visitors interact with our website and to improve website usability, speed, content, and customer experience.
These tools may collect technical information such as device type, browser type, approximate location, pages visited, time spent on pages, and referral sources.
This information is generally used in aggregated or limited form to improve our website and business operations.
13. Marketing Communications
We may use your contact information to send order-related communications, support responses, shipping updates, return updates, or service-related notices.
We may send newsletters, promotional messages, or marketing communications only where permitted by law and, when required, with your consent.
You may opt out of marketing communications at any time by following unsubscribe instructions in the message or by contacting us directly.
14. Your Privacy Rights
Depending on your location and applicable law, you may have certain rights regarding your personal information.
These rights may include the right to:
Request access to personal information we hold about you
Request correction of inaccurate personal information
Request deletion of certain personal information
Object to certain processing activities
Withdraw consent where processing is based on consent
Request information about how your data is used or shared
To exercise privacy rights, please contact us using the contact information below.
15. California Privacy Notice
If you are a California resident, you may have additional rights under applicable California privacy laws.
Subject to legal limitations, these rights may include the right to know what personal information is collected, used, disclosed, or shared; the right to request deletion or correction; and the right not to be discriminated against for exercising privacy rights.
We do not sell personal information as the term “sell” is commonly understood. We do not intentionally collect sensitive personal information for purposes unrelated to order processing, support, payment, shipping, compliance, or business operations.
To submit a California privacy request, please contact us.
16. Children’s Privacy
Our website and services are intended for adults and are not directed to children under 13 years old.
We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information to us, please contact us so we can review and delete the information if appropriate.
17. Third-Party Links
Our website may contain links to third-party websites, platforms, payment providers, shipping carriers, or service providers.
We are not responsible for the privacy practices, content, security, or policies of third-party websites. Please review the privacy policies of any third-party websites you visit.
18. International Users
If you access our website or services from outside the United States, your information may be processed in the United States or by service providers located in other jurisdictions.
By using our website or providing information to us, you understand that your information may be processed and stored in locations where privacy laws may differ from those in your country or region.
19. Legal Compliance and Protection
We may use or disclose personal information when we believe it is necessary to comply with applicable laws, regulations, court orders, legal processes, tax requirements, customs requirements, or lawful requests from authorities.
We may also use or disclose information to protect our rights, prevent fraud, investigate unauthorized activity, enforce our policies, respond to disputes, process chargebacks, or protect the safety and security of our customers, business, website, employees, or service providers.
20. Changes to This Privacy Policy
SubZeroParts.com may update this Privacy Policy from time to time.
Any updates will be posted on this page with the updated effective date. The version posted on this page applies after the updated date shown above.
21. Contact Information